Deed Search By
Name & Plot Number

Experience our specialized online property deed and land records search service in Kolkata. We diligently search previous property registry records at the Sub-Registry office, ensuring comprehensive and accurate results. Easily find your previous registered deed records by owner’s name, plot number, address, or deed number with the assistance of our expert registry office team. Take advantage of our efficient online property title search and unlock valuable information today!

Rs. 300 All inclusive
Rs. 1000 (70% off) save Rs. 700

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Additional services you will get

  • 16 year searching (2008 - 2023)
  • Doorstep searching report delivery
  • Consult with senior property lawyer
  • Dedicated property lawyer
  • End to end registry office searching support
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How it works

Free
Consultation

Consult with a dedicated senior property lawyer at every stage.

Search
Govt. Records

Expert searcher will search the records of registered deed in the registry office.

Deliver
searching Slip

The searching slip will be delivered at your doorstep after the search is over.

Deed Search By Name & Plot Number

About Deed Search

Deed search is the process of carefully researching and examining previously registered property records at the office of the Sub-Registrar or the Registrar of Assurances to gather information about the ownership history of a specific property. The main objectives of a deed search are to establish the chain of ownership and verify the authenticity of property documents. These records provide valuable details including the names of past and current property owners, dates of property transfers, deed numbers, index book numbers, volume numbers, pages, and the year of registration.


During a deed search, individuals or organizations thoroughly review these records to trace the ownership lineage of the property and ensure its legitimacy. By accessing the pertinent property records, one can determine the sequence of ownership transfers and validate the accuracy of property documents.


To conduct a deed search, interested parties need to access the records maintained at the office of the Sub-Registrar or the Registrar of Assurances. To initiate the search, specific details of the property must be provided, such as the property address, plot number, and the name of the owner for whom the search will be conducted. These records are carefully examined to establish the ownership chain and verify the authenticity of the documents.




DEED SEARCH BY ADDRESS

The property address is a crucial piece of information when conducting a property deed search at the office of the Sub-Registrar or the Registrar of Assurances. It serves as the primary search criteria for a thorough investigation of previously registered deed records at the property registration office. The property address includes the premises number, street name, apartment name, unit number, flat number, police station, and the state's name where the property is situated. It acts as a vital identifier during a property deed search by address within the relevant jurisdiction, allowing searchers to pinpoint the specific property among neighboring properties in the vicinity. This facilitates an efficient and accurate search process.




DEED SEARCH BY NAME

Deed search by name is an essential process used to delve into the ownership background of a property based on the name of the individual or entity involved. By initiating a search at the office of the Sub-Registrar or the Registrar of Assurances, interested parties can uncover valuable information about the property's history. The deed search by name enables researchers to verify the authenticity of property documents, establish the chain of ownership, and identify any potential issues such as encumbrances or disputes.


Thorough investigation and examination of relevant records are conducted to retrieve the necessary information associated with the specified name. These records, often referred to as deeds, contain crucial details including the names of past and current property owners, dates of property transfers, unique deed numbers, and registration particulars. With a comprehensive deed search by name, individuals and organizations gain valuable insights into the property's ownership lineage, allowing them to make informed decisions regarding its purchase, sale, or legal matters.




DEED SEARCH BY PLOT NUMBER

Deed search by plot number is a crucial process employed to investigate the ownership history and details of a property based on its specific plot number. This method involves thorough research and examination of records, typically maintained at the office of the Sub-Registrar or the Registrar of Assurances. By providing the plot number associated with a property, interested parties can initiate a deed search by plot number to gather essential information about its ownership, transfers, and legal status.


To initiate a successful deed search by plot number, certain specific information is required. This includes the Mouza Name, Plot Number or Dag number, Khatian number, police station, and the name of the state where the property is situated. These details serve as crucial search criteria and help narrow down the investigation to the specific property of interest.


Whether for property transactions, dispute resolution, or due diligence purposes, the deed search by plot number serves as a valuable tool in making informed decisions. It provides a clear understanding of the property's background and assists in mitigating potential risks associated with the property. 



INDEX OF REGISTERED DEED 

After the registration process is completed, the Sub-Registrar publishes a new book containing the details of the registered deed. These published books are divided into various indexes, which are mentioned below: 

Index 1: This index is made up of the names and addresses of the parties to a registered deed. This index is a public document and anyone can search this document. Here, the name of the parties of the deed is arranged alphabetically. So this index is searched by the name of the parties. 


Index 2: This Index is usually prepared by the description of the property. A registered deed containing property details such as Property type, Property measurement, Dag/Plot number, Khatian number, Mouza name, J.  L.  Number, Holding Number, Premises Number, Office name, Police station, District, State, etc. So this index is usually searched by Dag/Plot number, Premises number, or holding number of the property.  


Index 3: This Index is prepared for a registered will. This index lists alphabetically the names of all parties involved in a registered will. It is not a public document, so only the testator can search this index and after the testator's death, all parties involved in the will can search this index with proof of the testator's death.


Index 4: The names of parties to all registered deeds except deeds of transfer of property are included in this index. It is not a public document, so parties involved in the deed can only search this index.



SEARCH FINDINGS

Through a thorough search at the registry office, we can find out whether any deed has been registered in the past. Through this search, all the information of the registered deed such as Deed number, Book number, Page number, Volume number, and Year of registration can be found, which will help in getting a certified copy of the registered deed.




RECORD SEARCHER 

Generally, a person who has knowledge of the property registration process can act as a record searcher. However, any person can act as a searcher of manual records but must take the permission of the Sub-Registrar and submit his ID proof to the office for security purposes. A lawyer can search public records manually with the permission of the Sub-Registrar. A manual record searcher must be a prudent and patient person because it is worthless without a thorough search, which is not possible for an impatient person. Presently, as the process is done online, any person can search public records, there is no need to take permission, only an application is required. 




RECORD SEARCH PROCEDURE

The procedure for searching public records at the Sub-Registry Office is as follows:

a)  Manual searching: Manual search is a process where a searcher has to find out the deed number, book number, volume number, page number, and year of registration of the registered deed manually. There is no automatic process. If you want to search by name, you will need to find your specific name by searching one by one, starting with the names of all parties registered during that period.


b)  Online searching: Online search process is much easier than the manual process. It is a fully automatic process. No professional is needed to search in this process, any person can do it. 




IMPORTANCE OF RECORD SEARCHING

It is very important to search public records of registered deeds for any unknown information about the transfer of property. A public record search helps --

•  To find deeds registered in the past.

•  To find a clear and marketable title of the property;

•  To get certified copies of the registered deed;

•  To know whether the property was legally transferred;

•  To prevent fraud through the sale of property;

•  To trace unknown transfers;

•  To ensure the buyer purchases the property;

Frequently Asked Questions

In the context of property registration, a public record refers to a government record that contains information related to the ownership, sale, transfer, or encumbrances on a property. These records are maintained by government agencies such as the sub-registrar's office and are accessible to the public without any restrictions. Examples of public records in property registration include sale deeds, gift deeds, partition deeds, and power of attorney deeds. Accessing and reviewing these records is important to ensure that the property has a clear title and that there are no ownership disputes or legal issues associated with it.

A person who is an Indian citizen and has reached the age of majority is eligible to search public records in a Sub-Registry office.

There is no need for permission to conduct an online search, as it can be done by any person. However, for a manual search, permission is required, and no one is allowed to access the manual records without obtaining permission.

A search of public records at the Sub-Registrar office can provide valuable information about a registered deed, including:
• Book number;
• Page number;
• Volume number;
• Deed number;
• Year of registration;

To search public records at a Sub-Registry office, the required information may vary depending on the type of search being conducted. The following information is typically needed for different types of searches:
1. Search by name of a person:
• Person's name
• Father's name
• Address
2. Search by Dag/plot number:
• State
• District
• Police station
• Mouza
• J.L. number
• Dag/Plot number
• Khatian number
3. Search by company name:
• Name of company
• Address
By providing this information to the Sub-Registry office, individuals can conduct a thorough and accurate search of public records related to properties, individuals, and companies.

Purchasing a property without conducting a proper search can lead to issues with property ownership in the future. Failing to conduct a search may result in hidden claims, debts or encumbrances on the property, which can create legal and financial problems for the new owner. Therefore, it is essential to conduct a search in order to ensure a clear title to the property and avoid any potential disputes or complications in the future.

The following types of deeds are typically included in public records:
• Sale deeds
• Gift deeds
• Partition deeds
• Power of attorney deeds (currently)
These deeds are important legal documents that establish property ownership, transfer of property rights, and grant authority to act on behalf of others. By being recorded in public records, these deeds become accessible to the general public and are used as evidence in legal disputes related to property ownership and transfer.

A registered will is not considered a public record. This means that details of a person's last will and testament cannot be accessed through public records. The contents of a will are typically private and are only made known to the beneficiaries upon the death of the testator. In order to obtain a copy of a registered will, one must either be a beneficiary or have a legal right to access the will. This is typically done through the probate process, where the court supervises the distribution of assets according to the instructions in the will.

In the past, General Powers of Attorney related to property were not included in public records. However, that has changed, and currently all registered General Powers of Attorney are included in public records. This means that details of property transactions made through General Powers of Attorney can now be accessed through public records. This change is important for anyone looking to research the history of a property or to verify its ownership.

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Client Testimonials

I have had an amazing experience with Legalcopy. I came across the website of Legalcopy while researching online about property registration. Once I completed my service booking, I got a call from one of their senior real estate lawyer who explained me the entire registration process. The team of Legalcopy helped me through the end-to-end process of registration. Right from paper verification to completing the registration process at the registrar office, they took care of the entire process. Kudos to the team Legalcopy.

R
Ranjan Dutta

Service

I consulted Legalcopy for a document verification process related to document forgery and fraud check. I was planning to buy a commercial place but was unsure about the required legal documents and wanted to conduct a verification so that I was sure before buying the place. The team at Legalcopy was extremely helpful. I must say that I was highly impressed by their professionalism and high-quality services. Essentially, Legalcopy undertook every step carefully and provided the document verification report, verified the deed of the previous owner, all registered deed, and sale deed. Highly recommend Legalcopy!

G
Gouri Sarkar

Actress

One of my close associates recommended me to choose Legalcopy as I was looking for someone reliable and experienced for verification of land purchase. I had one thing clear that I wanted only one consultant to take care of all the steps rather than going to multiple agents or consultants. I was happy to know that Legalcopy has a comprehensive range of services to choose from. They managed to take care of the entire verification process so smoothly that I recommended them to quite a few friends. I would definitely love to work with Legalcopy again.

S
Sudipta Saha

Teacher

My friend and I were rigorously searching for a credible and experienced legal real estate firm to apply for a certified Legalcopy for a property title deed. We were searching online and found Legalcopy as one of the best in the business. They applied for the certified copy on our behalf, received it, and delivered it to us. I, on behalf of my friend as well, would like to thank Legalcopy team for completing the work so smoothly.

D
Debasish Paul

Business