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Certified Copy of Registered Deed
A certified copy of registered deed is a document that is used in place of the original registered deed because this document is officially approved and certified by the Sub-Registrar concerned. A certified copy of a registered deed can be used as secondary evidence in a lawsuit in case the original deed is lost or damaged. However, if you lose or misplace the registered deed or it is damaged, you can get a true or certified copy from the concerned registry office where your original deed was registered. A certified copy of the registered sale deed can be used in place of the original sale deed to execute the transfer or sale or for any other purpose.
VALID CERTIFIED COPY
It is very important to identify a certified copy. A valid certified copy of the registered deed bears the original seal of the Sub-Registry office and the said certified copy is signed by the Sub-Registrar concerned. In an original certified copy, a written certificate is issued by the concerned Sub-Registrar that it is certified to be a true copy. A certified copy of the deed can be downloaded from the internet but it will appear to be a Xerox copy as the copy has no original seal or signature of the Sub-Registry officer concerned.
Section 76 of the Indian Evidence act, 1872: Certified copies of public documents --- Every public officer having the custody of a public document, which any person has a right to inspect, shall give that person on demand a copy of it on payment of the legal fees therefore, together with a certificate written at the foot of such copy that it is a true copy of such document or part thereof, as the case may be, and such certificate shall be dated and subscribed by such officer with his name and his official title, and shall be sealed, whenever such officer is authorized by law to make use of a seal; and such copies so certified shall be called certified copies.
HOW TO GET A CERTIFIED COPY OF A REGISTERED DEED IN KOLKATA, WEST BENGAL?
To get a certified copy of a registered deed in Kolkata, West Bengal, visit the Registrar's office where the deed was registered. Submit an application for a certified copy of the registered deed to the Sub-Registrar, providing details such as the name of the applicant, Index Book number, Volume Number, Pages, Deed Number, and Registration Year, and pay the prescribed fee. The processing time for a certified copy of a registered deed in West Bengal can vary based on the complexity of the deed and the workload at the Registrar's office. It's recommended to check with the Registrar's office for an estimate of the processing time. Once processed, collect the certified copy of the deed from the Registrar's office.
GET CERTIFIED COPY OF THE SALE DEED
A certified copy of a sale deed or conveyance deed is a legal document that is used as a substitute for the original sale deed in case it is lost or damaged. To get a certified copy of a sale deed or conveyance deed, you will need to visit the Sub-Registrar's office where the original deed was registered. There, you can submit an application for a certified copy, along with the necessary fees. The charges for a certified copy of sale deed or conveyance deed in Kolkata vary depending on the number of pages. It is important to note that a certified copy of a sale deed or conveyance deed is a true copy of the original document, and is considered legally valid.
It is important to note that a certified copy of a sale deed or conveyance deed can also be downloaded from the online portal of the Sub-Registrar's office, but this copy is not considered a true copy as it does not have the original seal or signature of the concerned Sub-Registry officer. Therefore, it is always advisable to get a certified copy from the Sub-Registrar's office itself to ensure authenticity.
NECESSARY INFORMATION
The following information is required to obtain a certified copy of the registered deed.
• State and District where the property is located;
• Sub-Registrar office where the property was registered;
• Document number or popularly known as deed number;
• Book Number;
• Volume Number;
• Pages;
• Year of registration;
IF THE ORIGINAL DEED IS LOST
• File a police complaint immediately at the nearest police station where the property documents were lost.
• Place an advertisement in a leading local newspaper.
• Prepare an Affidavit and attach the police FIR copy and the copy of newspaper ads to this affidavit.
GET A CERTIFIED COPY FROM THE OFFICE
Visit the Sub-registrar’s office where the property was registered. Apply for a true certified copy and pay the charges, which vary across states. It usually takes a few days to process the request. After that, you can obtain a certified copy of the document from the Registrar/Sub-registrar’s office. It can be used for various purposes as a substitute for the original title deed.
EVIDENTIARY VALUE OF CERTIFIED COPY
According to Section 65 of the Indian Evidence act, 1872 if the original copy is lost or destroyed for any reason, the certified copy shall be admissible in evidence. The original copy of a registered deed is admissible as primary evidence and a certified copy is admissible as secondary evidence in court.
USE OF CERTIFIED COPY
If the original registered deed is lost or destroyed then the certified copy of the said registered deed becomes very important. However, in some cases, it is necessary to prove that the original copy of the registered deed is damaged or lost. Anyway, uses of the certified copy of the deed are as follows;
• Use in place of the original registered deed;
• Use as secondary evidence in a court of law;
• Use a certified copy of the registered deed in place of the original copy to get a bank loan;
• Use the certified copy for mutation and conversion of the property;
ESSENTIAL KEY ELEMENTS
• A certified copy should be prepared from the office where the deed was registered.
• It should be affixed with original non-judicial stamp paper valued at Rs.10.
• It shall bear the original seal and signature of the Sub-Registrar concerned.
• It shall contain a written certificate that it is certified to be a true copy.
• The certificate of the registered certified copy shall contain the name of the Sub-Registrar, official designation, and date of preparation.
